Privacy & Your Data

Last updated: November 2024

Look, I get it - nobody actually enjoys reading these things. But since we're asking you to trust us with your project ideas and personal details, I figured you deserve to know exactly what happens with your information. We've been in the architecture game long enough to know that trust isn't just about pretty renderings.

This policy covers our website, emails, consultations, and basically any interaction you have with Ulvarion Thquinth Architecture. If something here doesn't make sense or you've got questions, just shoot us an email - we're real people and we'll answer in plain English.

We're not in the business of hoarding data for no reason. Here's what we actually need and why:

Here's where your information goes and what it helps us do:

We're not selling your email to random marketers or anything sketchy like that. Here's the actual short list:

• Project Partners: Engineers, contractors, and consultants who need specific info to do their part of your project. They're bound by their own professional confidentiality requirements.
• Service Providers: Our web host, email service, cloud storage - basically the tools that keep our business running. They only get access to what's necessary and have their own privacy policies.
• Legal Obligations: If a court order or regulatory body legally requires it, we'll comply. But we'll let you know if we can.
• With Your Permission: If you want us to feature your project in our portfolio or publications, we'll always ask first and get it in writing.

We'll never share your project details, contact info, or any sensitive data for marketing purposes without your explicit consent.

Yeah, we use cookies - but the digital kind, not the delicious kind. Here's the breakdown:

Most browsers let you control cookies through settings. Just know that blocking certain ones might make the site less functional.

Under Canadian privacy law (PIPEDA) and general principles of being decent humans, you've got these rights:

Security's something we take seriously. Here's what we do:

• SSL encryption for all data transmitted through our website
• Secure cloud storage with encryption at rest
• Limited access - only team members who need it for your project
• Regular backups and security updates
• Password-protected systems and two-factor authentication

That said, no system's 100% bulletproof. We do our best, but can't guarantee absolute security. If there's ever a breach affecting your data, we'll let you know ASAP.

We don't hold onto stuff forever. Here's our general approach:

• Active Projects: Duration of project plus 7 years (architectural records requirement)
• Inquiries & Quotes: 2 years if you don't move forward
• Marketing Contacts: Until you unsubscribe or 3 years of inactivity
• Financial Records: 7 years (tax law requirements)
• Website Analytics: 26 months then auto-deleted

Things change, laws get updated, and we might tweak how we do things. If we make any significant changes to this privacy policy, we'll update the date at the top and let you know via email if you're an active client. For smaller updates, just check back here occasionally.